Is it Possible to prevent assigning Resource to Task in MS PROJECT 2013?


again a question form my Blog reader: “Is it possible to disable assigning Resource to the Task, and still keep same resource in Resource sheet?”

Let me show you in MS PROJECT 2013

First I’ll create Brand new Project with two Tasks:


and two Resources:


Now I will assign both resources to Task 1:


Now suppose that I don’t want John to be available to any Task any more. What can I do?

I can make him available only form Monday, 09.6.14 to Tuesday 10.06.2014:


Now, I’ll try to assign John and Mary to the Task 2:


As you can see, nothing prevents me to assign John. He is marked as Overalocated and that is it!

I will try to fix that with Task Inspector:


and then:


and I will get:


Notice that Mary will finish the Task at Friday, but whole Task will be finishe ar Wednesday 31.12.2049 (limitation from MS PROJECT date) even he is assigned with 0%.

If you make an Calendar exception for example, you will still be able to assign him to the Task!

So, the answer is NO! You can’t prevent assigning John to any Task. You should be careful, that’s all!



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, MS PROJECT 2010, PMI, PRoject Management and tagged , , , . Bookmark the permalink.

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