Status date in “what if” scenario, or how to make our Projects actual data up to date in MS PROJECT 2013

Hi,

my Blog reader has a “problem”:

Nenad, thank you for replay! Ok, my be I wasn’t clear with my question… Let me explain my self one more time. Perhaps I’m working on some project, it has 28 task with dependences. After planning everything, leveling resources etc. I see my project start 01.01.2015 and will finish 19.07.2016 instead of 30 06.2016 as planed. I’m OK with new finish date. Now I have to check “what if” scenarios. One of them says that I have to check what happen if after 50 work days from the beginning of the project from task 1 till task 12 everything went ok and those task are completed 100% and task 13 which is also should be completed 100% until end of the day 50, but is completed only for 40%. I.e. it will be delayed. Task 13 planned duration is 15 days, so for now it should take a while until it will 100% finish. Task 14 depend on this task (finish to start) so it also will be delayed and so on… Now, the question is: in light of this change whole project end date (19.07.2016) also will be delayed? And how much % of task 13 can be done within his desired time (15 days) so it will not affect original finish date (19.07.2016). My question is: how I can check this scenario in MS Project 2013? Like I said I’ve added “complete” column, inserted % completion according to this scenario, but finish date remain the same (all project task configured auto schedule, so any changes in project should be recalculated immediately). Thank you in advance, Igor.

I’ll show how to solve this in MS PROJECT 2013.

First I will explain the Problem! Let us say that we have Project Like this one:

 

image

Now suppose that Task 1, and Task 2, are 100% finished (on time), and Task 3 is only 40% finished on time:

image

As you can see, Task 3 is supposed to be finished (100%) at Monday, 8.9.2014, but it is not. And suppose that you know that your Project status date is 12.09.2014:

image

So what do we know so far. We know that today is 12.09.2014, and that we are late. So we have to move our incomplete Tasks to Monday, 15.09.2014:

 

image

 

and I will get:

image

As you can see, Task 3 has split, so the remaining part of this task is rescheduled to Monday, 15.09.2014, and al successors are delayed!

If this is “what if” situation, and you are not happy with Results, just hit undo or CTRL-Z.

 

Hope this helps,

 

Regards!

Advertisements

About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, MS PROJECT 2010, PMI, PRoject Management and tagged , , . Bookmark the permalink.

5 Responses to Status date in “what if” scenario, or how to make our Projects actual data up to date in MS PROJECT 2013

  1. ashlyn says:

    Nice Post i loved it as i’m Attending MS Project Online Classes at proventures India a best Project management Institute in Hyderabad this Post is Very Much Useful for me (http://proventuresindia.com/project-online)

  2. Africa, Ariel L CTR (US) says:

    Please remove me from your mailing list.

    Thank you.

    Regards, Ariel Africa | SRA International Inc.| Pentagon Force Protection Agency LSSN Project Office: 703.681.3077 | BB: 571.245.5195 E-Mail IDs: ariel.l.africa.ctr@mail.mil|ariel_africa@sra.com

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s