How to update Baseline and Save actual data in MS PROJECT 2013?

Hi,

I have a question from my Blog reader: “Hi, How can I update Baseline with new Tasks if Project has Tasks with Actual data, e.g I don’t want to loose those actual data, nor I want to change Baseline for those Tasks

It is very simple. I will show how to do that in MS PROJECT 2013.

First I am going to Create new Project with three Tasks, and I will link them:

image

Now I am going to save the Baseline:

image

and then:

image

OK, let’s look at the Tracking Gantt View:

image

Now suppose that Task 1 was started at 26.02.2014, and finished at 01.10.2014:

image

and then:

image

and I’ll get:

image

Now suppose that I have another two Tasks:

image

Those Task are not “Baselined” as you can se at the Picture above. Now, if I save the Baseline as I did for the whole Project I will get:

image

As you can see, Baseline is aligned  with Actual data for Task1 to Task 3, and I do not want that.

So I will Select only new Task and I will create Baseline like this:

image

and I will get:

image

As you can see, Task 4, and Task 5, are now “Baselined”, and Task 1, Task 2, and Task 3, are as they was!

Hope this helps!

 

Regards!

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About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, MS PROJECT 2010, PMI, PRoject Management and tagged , , , , , . Bookmark the permalink.

9 Responses to How to update Baseline and Save actual data in MS PROJECT 2013?

  1. m50adj2015m says:

    Dear Nenad,

    How we can have a new baseline (adding task or resource and delete task or resource) and how viewing that new baseline on the gantt chart.

  2. m50adj2015 says:

    Dear Nenad,

    How we can create a new baseline (after the baseline one) with adding task, resource or delete task and resouce and show that new baseline on the gantt chart.

    Thanks in advance

  3. jejetator says:

    Hello Nenad

    again, a great article. one thing to take care of is the baseline information at resource level while assignment are on tasks. currently it seems that MS Project is not recalculating baseline resource hours/costs while baselining additional tasks.
    maybe an idea for new article

    • Nenad Trajkovski says:

      Hello!
      I did not understand! If you make some new Tasks, and then assign Resources to them, and put new Baseline for new Tasks, in a Cost table I get Baseline Costs. Or you ment something else?

      • jejetator says:

        Hi,

        yes I meant that. if you have an already set baseline on some resources, the nuber is great, if you re-baseline additional tasks with the same resource, the baseline sum is no more accurate (Resource Usage view or resource table) have a try and you will see that MS Project is not summarizing well the baseline work/costs of the resource

      • Nenad Trajkovski says:

        I can reproduce that. In resouce usage View I have everything fine. In cost table as well! Can you give ma an example with mpp fiel to nenadtrajk@gmail.com

  4. Africa, Ariel L CTR (US) says:

    Nenad,

    Please remove me from your mailing list.

    Thank you.

    Regards, Ariel Africa | SRA International Inc.| Pentagon Force Protection Agency LSSN Project Office: 703.681.3077 | BB: 571.245.5195 E-Mail IDs: ariel.l.africa.ctr@mail.mil|ariel_africa@sra.com

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