Baseline and Overtime work in MS PROJECT 2013


as usual I have a question from one of my Blog Readers: “Dear Sir, Can you help me to solve one issue in MS Project? After finishing base line work hours, values entered to actual over time not adding with actual work hours. only regular work hours is adding to actual work hours.”

I have to admit that I can’t repro this issue? How it works in MS PROJECT 2013?

First I am going to create a brand new Project with one Task:


and I will have one Resource:


Of course I will assign john to the Task, and I’ll get:


John is suppose to work on that Task 2 day, e.g 16 hours (8 hours per day). But I want for John to work overtime, so I will assign 8 hours as overtime work for that Task:


When I click on the lower part of the screen I will choose:


and I’ll get:


Now, I will put 8 hours as overtime work, an click OK button, and I will get:


You can see that Duration is only 1 day now!

OK. I’ll save the Baseline:


and then:


Now suppose that John had a problem with the Task, and instead of 16 hours work (with 8 hours overtime), had to work 32 hours (with 16 hours of overtime).

I’m going to put actual work, and actual overtime work via Task Usage View:


As you can see, I added Overtime Work, Actual Work, and Actual Overtime Work columns it this view. When I put those values in Actual fields I’ll get:


Where is the Problem? Nowhere! MS PROJECT is calculating Overtime work, not as additional work! What does it mean?
I will make it clear! If you have a Task with 16 hours work, and 8 hours as overtime work, this overtime work is not additional time. So you can not calculate that it will be 24 hours spent to the Task! No, no, no! Those 8 hours are overtime in 16 hours!

To conclude, in my example, Actual work of 32 hours, is the whole amount of work, and 16 hours of overtime is working hours which are included in those actual work hours!

It may seems tricky, but it is not!



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, MS PROJECT 2010, PMI, PRoject Management and tagged , , , , . Bookmark the permalink.

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