% Work Completed without Resources assigned to Tasks



I wrote several Posts about % Work completed field, and how does it change when assigned Resources to the Task. As you know, Work is 0 hours until you assign Resource to the Task. But, is it possible to have Work for the Task and % Work Completed without assigned Resources. The answer is YES, and II ‘ will show you how with MS PROJECT 2016!

First I will create a simple Project with one Task 5 days duration:


As you can see, I added some extra fields in a Gant Chart View like: Work, Actual work, and % Work Completed.

Now, I will say that Work is 32 hours, and I will put it in the Work field


The Magic Formula: WORK = DURATION * UNITS, does not work here, because Units = 0%. Why? Because Units are to come from assigned Resources, and we do not have them. So duration remains 5 days.

Now, let’s say that Actual Work is 24 hours. When I enter it I will get:


As you can see % Work Complete is 75% (24 hrs./32 hrs. = 75%)

So, it can be done, but only if you put work on the Task level when you don’t have any Resource assigned to Tasks.



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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