after my Post “Different weekends for Resources in MS PROJECT 2016”, there was a lot of discussion, that a problem can be solved with Resource Calendars, and that be will be the best way. Yes, it can be done like that, and no, this is not always the best solution. so I will show when is best to use Resource Calendars in MS PROJECT 2016.
I will show you an example with a very simple – one Task Project:
I will create ten different resources:
Now suppose that only I, Nenad, should work on Saturdays. In that case, I will not create Resource Calendar, even I can do it in this way. Why? Because this is an exception which apply only to me, so I will use the easiest way, and that is, I will modify the Standard calendar only for me:
Now I will assign myself to the Task, and I will get:
Let’s take a look in a Task Usage View:
As you can see, I will work on that Task at Saturday.
Now suppose that not only me, but also John, Mary, Peter and Paula should work on Saturday. What can I do? I have to choices. Repeat steps above for each of these Resources (suppose there are not only 5, but 85 of them), or create Resource Calendar, which I will do. Follow these steps:
OK. Now I will make Saturdays as work days for this Calendar:
Now I will assign this Calendar to Specific (mention above) Resources:
Finally I will assign those Resource to the Task, and Adis, as well (who has Standard Calendar):
As you can see, only Adis will not work at Saturday.
Now, again, when to use Resource Calendars. From my point of view when multiple Resources share same Working Time, and Exceptions (like days off, Holidays, etc.9. When you have only one or two Resources with same Working time, and/or Exceptions, you can modify Standard Calendar for them. it is shorter way. Of course, when you have only one Resources with different working time you can create Resource Calendar as well, but you don’t have to, and that is not the shorter way. And, for the end, let’s say that Mary, has day off at Wednesday, 12/21/2016. You can now follow steps described in my first example and change Working Saturdays Calendar just for her, or you can create separate Calendar for her (Mary’s Calendar, for example), but again, it is not the shorter way to do it.
So it is up to you which approach will you take.