Remaining work with Task in progress when new Resource is assigned is assigned in MS PROJECT 2016


in the first Post this year I will answer the question from one of my Blog readers: “How will MS Project calculate remaining work, when a resource is added to a task after baseline is assigned and work has started?”.

I will show you this using MS PROJECT 2016. First I will create a simple Project with one Task:


and I will create two Resources: John and Mary:


Now, I will assign John to the Task, and Save the Baseline:


Let’s see the Work Table now:




As you can see, John is only Resource on this Task, so he will work 5 days * 8 hours per day = 40 hours in Total.

Let’s now say that John has accomplished 24 hours of work (3 days):


I will get:


So far so good! Now I will add Mary to the Task (and remember that this Task has by default: Fixed Units Type):


Back to the Task Usage View:


As you can see, Mary has only 16 hours assigned, not 40 as expected. Why? Because john ha already finished work on first three days, and by assigning Mary to the Task he need additional help for the rest of the work that has to be done, not for the work which was already done. So John and Mary should spend another 16 hours to the Task (each).

Back on the Work Table:


Now, as you can see, Variance is 16 hours, because we added Mary to the Task after the Baseline is saved!

Have a wonderful New Year!


About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, MS PROJECT 2016, PMI, PRoject Management and tagged , , . Bookmark the permalink.

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