Assigning Resources to Tasks! What are we talking about!?



this one will be about Resources, but without MS PROJECT 2010! I promise that I will continue with MS PROJECT 2010 and resources tomorrow!

Before I start I have to say:

  1. I have received more than 100 compliments during this weekend. You like my post, and I am glad to hear this. Thank you guys!
  2. I am writing this post alone. There is no team. Just me!
  3. I am writing this post for fun. I am do it for free of charge. There is no money here!
  4. Someone is following post with RSS, but for someone else it is mission impossible. Help is needed!
  5. I love you Smile


Now, about resources! As you can see, we are talking about scope (what do we have to do), time (when we have to do it), and resources (who will do it), and budget (how much money do we need)?

You can usually hear that “PROJECT is successful or unsuccessful”! And that is wrong!People are successful or unsuccessful, not a Project!

I will tell you a short fairy-tale!

Long, long time ago there was a Project with clear defined scope, unlimited budget and time, with wonderful people. Project Manager had a resource pool with hundreds of experts and he could choose whoever he wanted. He could take as much resources as he needed! Suddenly he woke up! And the fairy-tale was gone. He was back in real life with the same Project, lousy scope, extremely aggressive timeline, and low budget. And resources were bad, and he had only few of them. The organizational scheme in his company was:


Let be honest! Everything about Project and Project Management is about people.

In MS PROJECT 2010 you have to define the Scope! If you have a bad resource you will get a bad scope!

In MS PROJECT 2010 you have to estimate the Task duration! Who will do it? People, of course! Are they experienced? Are the overly optimistic or pessimistic?

In MS PROJECT 2010 you have to assign resources to the task! Do you have them? Are they available? Do they know what they have to do? Are they aware about Project Goals and Objectives?

In MS PROJECT 2010 you have to estimate the budget! Do you know cost of your resources? Is it a secret? How will you do the estimation?

You get the point! I will continue tomorrow with the story about MS PROJECT 2010! But, be aware of this: “MS PROJECT 2010 is powerful tool, but if you do not have a proper resources, data in MS PROJECT will be wrong, and the result will be wrong!” Do NOT BLAME MS PROJECT! In that case it will act like: “GARBAGE IN – GARBAGE OUT”


And for the end, the picture which says more than 1000 words:



Tomorrow I will start with painful part of task and resources!

Best wishes!


About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, MS PROJECT 2010, PMI, PRoject Management and tagged , , , , , . Bookmark the permalink.

1 Response to Assigning Resources to Tasks! What are we talking about!?

  1. Geber Sanchez says:

    I just want to say thank you!! Everything in your blog its useful, easy to understand. I really like the way you explain the things and it seems you enjoy what you do! Keep doing this !! I cant wait for you next Post. Greetings from Veracruz, Mexico.

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