Managing Multiple Projects with MS PROJECT 2010 – Part 2

 

Hi,

In my previous post I have described how to put subprojects in a Project, and how to make “Master-Slave” Relationship in MS PROJECT 2010. It looks like this:

image

I want to see Critical Path:

image

and I will get:

image

Notice, that you can see the Critical Path only for Master Project. If I want to see Critical Path for Master, and all other Project I should remove check box from: Projects Are Calculated Like Summary Tasks:

image

and then:

image

and I will get:

image

Notice that you can see critical path for Master, and Slave Projects on the Gantt Chart.

As you already know Projects are linked, and any change to the Sub Project in Master Project is recorded to the Slave Project, and vice versa. If you want to unlink the Sub Project you can do it like that:

image

and I will get:

image

Notice that Project2, and all its Subtasks are still in the Master Project, but there are no more linked to it, so if you open Project2.mpp and you change something there Master Project remains the same, and vice versa!

If I want to unlink and delete complete Sub Project from my Master Project I should select Summary Task for the Project I want to delete, and the hit the Delete key. I will get:

image

and after that:

image

The Project3 is gone!

A Master Slave relationship is one way of managing multiple Projects in MS PROJECT 2010. This is good way of managing RELATED PROJECTS!

But what if you want to manage UNRELATED PROJECTS in MS PROJECT 2010.

They are several ways to do it.

I will open a blank Project first, and then:

image

and I will get:

image

If you have already open all of your Projects, you can use a blank project and then:

image

and you will get:

image

 

For the end of this Post I will show you how to make a Project Workspace. Suppose that you always open set of Project files. You can put them in the workspace, and then when you open the workspace file all Projects will be opened, without creating Master Slave relationship or making Consolidated Project.

Firs I have to find the button for saving the workspace:

image

and then:

image

and I will get:

image

Now I will open all Projects I want to save in a Workspace, and I will click on Save Workspace button:

image

Whenever I will open the Workspace file all Project files will be opened:

image

and then:

image

and all my Project will be opened!

 

Regards,

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About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, MS PROJECT 2010, PMI, PRoject Management and tagged , , , , . Bookmark the permalink.

15 Responses to Managing Multiple Projects with MS PROJECT 2010 – Part 2

  1. Tech Gupta says:

    Hi Nenad,

    Thank you so much. Very Helpful. Internet is awesome because of people like YOU 🙂

    Thanks again.

  2. Jeannie says:

    What if I want to make changes to the master project but don’t want it to change the sub projects? I want to be able to re-order the tasks in the master project but want them to stay in the same order for the sub projects. I thought you could save “one way”. I say yes to saving the master and no to the subs and I lose the master changes.

    Am I asking for the impossible?

  3. Jelena says:

    Hi Nenad,

    I have a problem with linking subprojects into Master project. When I published Master project with his subprojects on Project Server and try to edit/add links between subprojects, i have frozen cells and i haven’t options to edit or add anything.
    Do you know what might be the problem?

    Thanks in advance

  4. Joythi says:

    Hi, I would like a scenario where when the milestones in master project change, the project manager of the sub projects know of the specific change by some alert or good indications in the sub project and then they make relevant change in their sub projects. Also after this, the master project schedule should show the critical path changes as the case may be.

    How to have such alerts for project managers of sub projects? Please advise.

  5. Steve Graniewitz says:

    Hi Nenad. I work with MS Project 2010 and I have a problem with the way that sub-projects behave. I want certain people to have a Master project that they can publish. Other people need a Master project as read-only. I have tried to create a Master project and add sub-projects as read only. However, even though the sub-projects are read only, they still affect the ability to publish from the read-write Master projects.
    This is driving me crazy. Any ideas?

  6. Darren says:

    Hey Nenad, great write-up on the use of subprojects. One quick question. How would you keep the master and sub project linked if you had to send them via e-mail? I was thinking of zipping them, then allowing the recipient to extract the files into a folder. Any other ideas?

  7. tony Ray says:

    Hi Henad,
    I have a master project with ten sub projects (they are not related) each sub project uses the same resource pool. Within each sub project should I share the resource pool or should I only share the resource pool with the master project ?

    Thanks

    Tony

  8. Lidija says:

    Hi Nenad, I have created a master project plan with three sub-projects and it appears that every time the master is saved I’m asked if I want to save changes to the sub-projects. In some cases there should not be any changes to the subs, so why is Project asking me to save those changes? I’m also sharing resources from a shared pool. Either Project asks the save subs question every time, or my resource assignements and dates are changing. What do you think?

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