Built in Reports in MS PROJECT 2010–Part 2



The third Reports Group is Costs. First report is Cash flow. It shows how much money do you need and when:


The second report is Budget. It shows all costs and Baselined costs with Variances:


The third report is Over budgeted Tasks. It shows  tasks which have Budget (costs) greater than Baselined:



The fourth report is Over budgeted Resources. It shows Resourceswhich have Budget (costs) greater than Baselined:


Last Report in this Section is Earn value (if you don’t know what is it, read my previous posts):


Next Report group in MS PROJECT 2010 is Assignments group.

The first Report is Who does what:


The second Report is Who does what when:


The third Report is To do list. You can choose particular Resource or have a report for all of your Resources:


and I will get:


Last Report in this group is Overallocated Resources:


Another Report group in MS PROJECT 2010 is Workload. It has two Reports.

One is Task Usage Report:


and another is Resource Usage Report:


The Last Report group is Custom. It has a lot of reports, and I will not cover them in this Post:


In my next Post I will show how can you modify or Create a brand new Report!



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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8 Responses to Built in Reports in MS PROJECT 2010–Part 2

  1. mukesh says:

    This is very helpfull for new in ms project thank u sir for writing these….
    Please tell me sir about to-do-list then i generate to-do-list report in my project first time came right data but second time not show data empty
    what’ s reason

  2. WK says:

    How do i extract certain information from the schedule & presented into a report format in tables. I would like to compare the baseline start / finish against the current start / finish of only a certain of the activities (not all of them). Can you advise. Thanks

    • Nenad Trajkovski says:

      USe Varinace Table. TO see only a Certain Tasks, use a filter. If you neeed you can assign Custom field to Tasks, so you can filter them like that!

  3. naghmeh says:


    Thank you for writing this. Very usefull. Is cash flow the baseline data? or it has anything based on actual cost information in it? or a mix of both. thanks


    • Nenad Trajkovski says:

      It depends what do you mean by Cash Flow! In Baseline you can see Planned costs, and in Actual you can see real costs. Comparing this two you can see where ise the difference!

  4. Sunny Goklani says:

    I knew all these, but Very nice and helpful for someone to see snaps of all reports in the last two posts. 🙂
    Also liked reading your previous posts on shared Resource pool across various Subprojects in March 2012. Awesome , simple, straightforward and very graphical!
    Please don’t stop writing 🙂

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