Resource pool and Subprojects in MS PROJECT 2010



I will show how can you use Resource Pool with Subprojects in MS PROJECT 2010.

First I am going to make a resource pool:


I will save this Resource pool:




I am going to create one Master Project and two Subprojects.

Master Project looks like this:


Subprojects are:




I will save all my Projects and I have:


I will open them all and I will add subprojects to my Master Project:


and I will get:


After I add the Second Project as a Subproject I will have:


Now I will assign Resource Pool:


and then:


Now I will assign Resource to the Tasks of Master Project:


Now I will try to assign Resource to the Subproject Tasks:


As you can see there are no Resources for that Tasks. If you want to share resource from the same Resource pool in the Subproject Tasks you should assign the Same Resource pool in the Project (subproject):


You should repeat that process for every Subproject.

Now if I want to assign Resource to my Subproject Tasks, I can:


and I will get:


Notice that Resources are Over allocated!

It was easy, isn’t it?



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, MS PROJECT 2010, PMI, PRoject Management and tagged , , , . Bookmark the permalink.

9 Responses to Resource pool and Subprojects in MS PROJECT 2010

  1. Renan da Annunciação says:

    Great tutorial, helped me a lot. Thanks!

  2. Karla says:

    What is the best way to level the resources between project. Should you do this in the master project so it will update the subprojects? Are there any tips/trick you can share about how you would resolve the overallocations in your example above?

  3. Rob says:

    I have a resource pool working well for about 25 projects. However, now I am trying to add a new sub project and I can’t seem to get the association to the resource pool working for either the project or sub tasks. Any obvious mistakes I might be making? I am using Project 2010.

  4. Sarah says:

    How do you delete a resource pool?

    • Nenad Trajkovski says:

      1. Delete the mpp file
      2. When you open the project do not use resource pool (it will ask you, and you will choose NO)


  5. ppakistan says:

    Dear Nenad,

    Thanks for the great idea it help me alot, but my problem is Resource Duplication. When i am making a Master Project Plan and have some sub projects in it, and all sub projects resources also copy in a resource sheet of Master Project Plan, how do i remove this duplication and assign a single Resource to all sub projects. please help me out from this

    Thanks and Regards

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