How to change Resource Assignments for Multiple Tasks in MS PROJECT 2016


Here is a problem that one of my Blog Readers have:

“Is there a way to have the same resource – Team A work on multiple tasks and a place where I can change the “Units %” from 300% to 500% (or any other number) one in the project instead of changing it at EVERY task ?”

The answer is: “Yes, you can do it very easy, and I will show you how in MS PROJECT 2016!

First I’m going to create simple Project:


and Team A as a Generic Resource:


Now, let’s say that I want to assign Team A to all Tasks, and I want to assign only 300% per Each Task. Of, course I can do it Task by Task, but I want to do that all in once.

Steps are:


I will get:


If I want now change Units from 300% to 350% for all Tasks, I will follow same steps.

simple, isn’t it?



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, MS PROJECT 2016, PMI, PRoject Management and tagged , , . Bookmark the permalink.

3 Responses to How to change Resource Assignments for Multiple Tasks in MS PROJECT 2016

  1. David Smith says:

    Awesome Post, Very helpful.Kudos to you Nenad.
    David Smith
    Project Lead at Catchexperts

  2. Girish says:

    I just figured out that in the “View” tab, there is a group by option and if I group by resources, I get a continuous list of tasks by resource. So now the selection is easy and i can click the task information and change the resource units ( or anything that can be changed using the task information).

    Thanks & Regards,

  3. Girish says:

    Nenad – Thank you for your response. In the example you have used the tasks are all consecutive (lines 1,2,3) so selecting the task is easy. In my situation I have the tasks spread out across the project and at various “outline levels”. So I have to select each task line by line (as they are not continuous). If I filter the resource and select the tasks then the summary tasks are also selected and the resources also get assigned to the summary tasks. I was looking for a way to change the resource sheet for the resource and have the project plan – either update or recalculate based on the changes I have made on the resource sheet. Any suggestions or ideas ?

    Thank you,

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