Multiple assignments on the same Task in MS PROJECT 2016



my Blog Reader has a very interesting question:

“Hi Nenad

I have a problem, and I hope you can help me, I’m a follower of your blog. I have some task on project and resources, but I want the resources to be placed in task in phases I mean for example:

I have the task painting, but I want George to paint in 5 phases, from day 1 to day 4 and stop for 3 days, and I want Mary to paint in those 3 days, then she stops and George starts again, but sometimes I want Mary and George paint at the same time. That is possible?.

Thank you.


OK. Let’s say that task Painting has 10 days Duration. I want to distribute Resources to this Task like this:

  • From day 1 to day 4 – George will paint
  • From day 5 to day 7 – Mary will paint
  • At day 8 – George will paint
  • From day 9 to day 10 – George and Mary will paint

I will show you how to do it with MS PROJECT 2016.

First I will create new Project with task Painting, 10 days Duration:


Next I will create two Resources for my Project: George and Mary:


Now I will assign them as follows:

  • From day 1 to day 4 – George will paint (22.05-25.05)
  • From day 5 to day 7 – Mary will paint (26.05-30.05)
  • At day 8 – George will paint (31.05-02.06, because he will paint the rest with Mary, see below)
  • From day 9 to day 10 – George and Mary will paint (for Mary 01.06-02.06)


After I click on OK button I will get:


So, I can not achieve what I want in this, easiest way. What can I do? Well, I can get it on the hard way.

First I will assign George and Mary to whole Task:


Now I will switch to the Task Usage View:


Finally, I will Manually adjust Resources per each and every day, as I want:


Now I have what I want. But this is harder way because I had to do all adjustment manually, and I will prefer that I can do it like shown in my first example. But, this is not possible (at the moment, we will see what will Microsoft do in the future).



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Micsrosoft Project 2016, MS PROJECT 2016, PMI, PRoject Management and tagged , , , . Bookmark the permalink.

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