Resource Pool and Local Resources in MS PROJECT 2013



I have a question from one of my Blog readers:

“Hello, Nenad. First, I’d like to thank you by your posts. They are very helpful. Now, to my question. I have a central team coordinating and working in some local projects with local teams. I have one project file for each local project and one master file for them all, plus the central tasks. I have a pool for all resources, but is is getting crownded. I’d like to keep only the central team on the pool and have the local teams on each project file. I tried but each time I created a resource in the local file, it was also created in the pool. Do you know how to do it? Best regards.”

This Post will be Short one, and I will show the answer with MS PROJECT 2013.

Let’s suppose that we have one Resource Pool and three Projects. Here is The Resource Pool:


and Resources in this pool:


Remember, that Best Practice is that Resource Pool should not have any Tasks, just Resources.

Now I will create three Projects:




Now, I will assign John and Mary to all Tasks in all Projects. I’m going to show you how to do it in First Project, and I will do the same thing for Second, and Third Project:


and then:


and I will assign John and Mary to all Task in the First Project:


After I do the same thing for the Second and Third Project I will have:


The resources are over allocated, but forget this for now, because it is not the subject of this post!

Now I am going to add new Resource, for example Material Resource called Brick in my Second Project:


Now let’s look at the Resource Pool:


So, the answer in NO, you can not have both Local and global Resources by using Resource Pool 😦



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, Microsoft Project Server 2010, PMI, PRoject Management and tagged , , , , , . Bookmark the permalink.

2 Responses to Resource Pool and Local Resources in MS PROJECT 2013

  1. Lisa says:

    I have an ongoing problem that I cannot seem to resolve. I have a resource pool and have a customer calendar based on a 6 hour work day. I set this by changing the specific working time under details in work weeks. I also changed the hours per day in schedule under the options tab. When I schedule multiple tasks and assign a resource there are various problems.

    1. The resource is shown as being over allocated event though the task is 6 hours.

    2. When I schedule multiple tasks the resource is not assigned on consecutive days. It seems to skip random days.

    Do you have any idea what may be causing these issues?

    • Nenad Trajkovski says:

      Can you send me a mpp file to and show me which tasks and resources are we talking about?

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s