Recurring week exceptions in MS PROJECT 2013

Hi,

Suppose that you are working on the Project! And suppose that you have one week Vacation for whole company resources, each and every Year. How to make it in MS PROJECT 2013.

First I’ll create a Project With one Task and Two Resources:

image

and:

image

and finally:

image

As you can see, Project will start at Monday, 11.11.2013, and will finish at Friday 15.11.2013

Now suppose, that The whole Company is going to Vacation, at that week, every year. You do not want to create exception each and every year. So I’m going to try to make this week as recurring exception:

image

and:

image

Finally I’ll get:

image

OOOOPS! That was not what I wanted. Why? The reason is simple! You can set recurring exception, only for one day at the time. So, what I have to do is this:

image

and I have to repeat for each and every day, for example for Second Day of Vacation:

image

When I enter five days I’ll have:

image

Lt’s look at the Gantt Chart:

image

Everything is perfect now.

So, to conclude, you cannot enter, for example, recurring week, as an exception in Calendar. Is it annoying? Yes it is! But you cannot avoid that!

 

Regards!

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About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, Microsoft Project 2013 - Preview, Microsoft Project Server 2010, PMI and tagged , , , , , . Bookmark the permalink.

3 Responses to Recurring week exceptions in MS PROJECT 2013

  1. Kannan says:

    very good answers with crystal clear explanation and screen shots. congrats

  2. Dominic Moss (@PPM2010Guru) says:

    Nerad – I like the idea you suggest in this blog, however there will be some years where the selected dates will be on a Saturday or Sunday and as such assuming default Calendar settings the defined exception dates would be non-working days anyhow. Looking at the Annual Recurrence Pattern options could you specify exception days that are the Second Monday in November, Second Tuesday in November etc – however given how calendars fluctuate year on year this could result in a situation where the week in question does not include the desired date of 11th November for example.Have you explored options for mixing Monthly and Weekly exceptions? – see my blog http://www.wellingtone.co.uk/news/calenders-explored/

  3. dbaker baker says:

    Nenad, this is great. As always, I am impressed. Date: Thu, 7 Nov 2013 12:51:43 +0000 To: darrinbaker123456@hotmail.com

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