Actual finish date in MS PROJECT 2013



again, one of by Blog readers has a question:

“How do you update actuals? Let’s say the task is supposed to have finished 21 Feb 2014 according to the original plan. However, this task can now be finished earlier. Do you enter the new finish date as a constraint? Or do you enter a new duration and let the finish date be calculated. And how do you not let it affect your Work value?”

I’ll show you how to do that in MS PROJECT 2013!

First I’ll create a brand new Project with one Task:


As you can see, Task will start at February, 17th, it has 5 days duration, and it will finish at February 21th.

I will now add John as Resource for my Project:


and I’m going to assign John to the Task:


Finally, because I don’t want to change my Work, which is 40 hours (e.g. WORK = DURATION * UNITS, and that means WORK = 5 days * 8 hours per day * 100% = 40 hours), I’ll make My Task ad Fixed Work:


Now, because this is my Plan, I’m going to save it through Baseline:


I’ll switch to Task Usage View!

Now Let’s say that Task, actually begin at February 17th, but it finished at February 20th.


and then:


and I’ll get:


As you can see, Work is 40 hours but Duration has changed to 3,88 days! If it is not what you wanted (and, for my case it is not) I can put actual hours manually, like this:


With this method, I can tell how much work John spent on this Task each day.

It is tricky, a little bit complicated, but it works!



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, MS PROJECT 2010, PMI, PRoject Management and tagged , , , , , . Bookmark the permalink.

4 Responses to Actual finish date in MS PROJECT 2013

  1. diy home improvement projects says:

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  2. Pingback: Blogs – Janeiro/2014 | Gerente de Projetos

  3. Pingback: Blogs - Janeiro/2014 - Gerenciando Projetos com Microsoft EPM - Site Home - MSDN Blogs

  4. Paulo Oliveira Jr. says:

    Very good post, Nenad!
    Thanks for sharing your knowledge with the community.

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