again, one of by Blog readers has a question:
“How do you update actuals? Let’s say the task is supposed to have finished 21 Feb 2014 according to the original plan. However, this task can now be finished earlier. Do you enter the new finish date as a constraint? Or do you enter a new duration and let the finish date be calculated. And how do you not let it affect your Work value?”
I’ll show you how to do that in MS PROJECT 2013!
First I’ll create a brand new Project with one Task:
As you can see, Task will start at February, 17th, it has 5 days duration, and it will finish at February 21th.
I will now add John as Resource for my Project:
and I’m going to assign John to the Task:
Finally, because I don’t want to change my Work, which is 40 hours (e.g. WORK = DURATION * UNITS, and that means WORK = 5 days * 8 hours per day * 100% = 40 hours), I’ll make My Task ad Fixed Work:
Now, because this is my Plan, I’m going to save it through Baseline:
I’ll switch to Task Usage View!
Now Let’s say that Task, actually begin at February 17th, but it finished at February 20th.
and I’ll get:
As you can see, Work is 40 hours but Duration has changed to 3,88 days! If it is not what you wanted (and, for my case it is not) I can put actual hours manually, like this:
With this method, I can tell how much work John spent on this Task each day.
It is tricky, a little bit complicated, but it works!