Nenad Trajkovski

Hi,

as you know from my last Post, I created Departments, and I have assigned to the Project Manager Projman2 two departments (SIR and SIC), and no department to Project Manager named Projman1.

Now let’s suppose that Project Manager Projman1is logged on the Project Server 2010 and he wants to Create new Project  with no Department field!

and then:

and I will get:

I am going to Save Publish that Project:

and:

OK!

I am going to log in as a Project Manager 2and I will create new Project for SIR Sector like this:

I am going to save this Project too:

and I will publish it (I won’t show you that Picture Again, why should I? :-))

Now I am going to log in to PWA as Projman1, and I am going to Project Center:

As you can see, Projman1 can see both Projects!

Now I am going to log in to PWA as Projman2, and I am going to Project Center, too:

As you can see, Projman2 can only those Project that belongs to his Department!

If you have custom fields which are going to be used for some department, and you do not want that other departments use those specific custom field you, department fields are to filter which custom field can you access!

Suppose that I have Custom field for SPIG department like this one:

and one for SIR Department:

I will now open FIRST SPIG PROJECT in MS PROJECT PRO 2010 (logged as Projman1, and Projman1 has no Department), and I am going to the Project Information:

as you can notice, since this Project is for SPIG department I can see SPIG DEPARTMENT CUSTOM FIELD, but not the SIR DEPARTMENT CUSTOM FIELD! The same will be if I connect as a Projman2!

If  I open FIRST SIR PROJECT, and if I look at Project Information I will see:

To conclude,  Custom fields are not for security, but for filtering which custom and/or Projects can be seen by whom and where!

I will not be able to answer your questions, nor will I write an new post for next 10 days, because I’m going to attend MVP summit in Seattle for February 16 to February 24 2013.

Stay tuned!

Regards

Hi,

My Blog reader had a problem. He made a Calendar for his Project in MS PROJECT 2013, but he forgot to apply it to the specific project. How to do it after you have a Tasks, and/or resources.

First I will crate a brand new Project Calendar:

I will create Calendar with “MY CALENDAR” name, and I will, just for example, make an exception like Holydays from 01.01.2013 to 31.01.2013:

and:

Now suppose that I have Tasks in my Project:

As you can see Start date of Task1 is 22.1.2013. Now I will assign the MY CALENDAR to the Project:

and I will get:

As you  can see everything is perfect! But what if had assigned resources before I have applied this Calendar?

and:

when I apply MY CALENDAR now i will get:

Where is the difference between two pictures above? NOWHERE! If you have resources assigned to the Tasks, and you change your project Calendar it will not be applied to the tasks, because Resources has Standard Calendar assigned to them! So you should change Calendar for all resources like this:

and I will get:

Now I will add new Task to the Project:

I will add a new Resource, as well:

As you can see, because I  have assigned MY CALENDAR to the whole Project every new Resource will have by default this Calendar as a Base Calendar.

Simple as that!

Regards!

My dear Blog readers,

instead of new Tips and Tricks in MS PROJECT 2013 /2010 this week, I am whishing you a great New Year!

Thank you for your comments, observations, questions, and mentions!

Best regards,

Nenad

Hello,

again one of my Blog reader is in trouble: “SIR, PLEASE HELP ME IN MAKING A NIGHT SHIFT CALENDER WITH A DETAIED EXAMPLE WITH A BREAK DUARTION 01:00 AM TO 02:00 AM AND THE START TIME OF THIS SHIFT WILL BE FROM 06:00 PM IN MS PROJECT 2010.”

I di not get any further information about this problem, so I do not know is that night shift is for whole project or just for some resources, so I assume that is for whole project!

I will crate brand new Calendar:

Now I will create a brand new Calendar:

and then:

I will get this:

and:

Now I will assign this calendar to the whole Project like this:

  ¸

Now, back to my Task:

and:

and finally:

As you can see the work will be from 18:00 to 03:00 with a break between 01:00 and 02:00!

Few Tips:

1. If you assign a Resource with different work time, (Resource Calendars) this Calendar will take a precedence
2. If you have a Task with specific Calendar it will take a precedence (High Priority)

Be aware of that.

Regards